TRIUMF Visitor Procedures & Training Requirements

[Physical Sciences Division]

Dear TRIUMF Users and Experimenters,

Below please find information regarding TRIUMF's visitor procedures and 
training requirements for visitors, users, and experimenters. Please 
read the message below so that you are advised on the steps to be taken 
before coming to TRIUMF.

_*Visitor Procedures*_
TRIUMF has recently implemented a "Visitor App" online. This online form 
is replacing the PDF visitor forms (ie. the Visitor/Users Registration 
Form 
<http://www.triumf.ca/sites/default/files/VISITORS%20Registration%20Form2-saveable_0.pdf>, 
the Access Privileges Form 
<http://www.triumf.ca/sites/default/files/ACCESS%2BPRIVILEDGES%2BFORM_dec13.pdf>, 
the Radiation Badge Request Form 
<http://www.triumf.ca/sites/default/files/Visitor%20Radiation%20Badge%20Application_fillable.pdf>, 
etc). Your TRIUMF contact will need to fill out the online form for you 
before your visit (https://mis.triumf.ca/admin/visit/). When your visit 
has been approved by an admin assistant, you will be notified and you 
will need to enter some personal information before your visit (ie. the 
name of your institution, emergency contact information, etc). You will 
also be notified of the training programs that you are required to take 
before your visit and/or when you arrive at TRIUMF. Please note that if 
you are a spokesperson for an experiment and have a lot of people coming 
with you for an experiment, your TRIUMF contact can click a checkbox to 
"Allow the visitor [you] to invite their own subordinates". If this is 
the case, you will be able to invite your fellow experimenters using the 
Visitor App, https://mis.triumf.ca/admin/visit/. You will need to login 
with the same credentials you use for the Sciences Apps (ie. the 
Spokespersons' Portal or Dashboard).

Please note that if you or your fellow experimenters need a formal 
letter of invitation, they can be requested through the Physical 
Sciences Administrative Assistant.

If you have questions or feedback regarding the visitor application, 
please feel free to contact Jens Dilling.

_*Training Information*_
As you may know, TRIUMF updated the TRIUMF Safety Orientation in 
November 2014 and experimenters that have not taken the updated Safety 
Orientation must do so before being able to be on the TRIUMF site 
without direct supervision (ie. before you will be able to have an 
access card). The safety training can be found at 
http://www.triumf.ca/training. /Depending on the experiment, additional 
safety training may need to be taken. Your TRIUMF contact should 
indicate on the Visitors App the additional training that needs to be 
taken (ie. calibration sources training).

/In addition to the above training, TRIUMF has introduced a Basic 
Radiation Protection Training, that also must be taken before being able 
to be on the TRIUMF site without direct supervision. This can also be 
found at http://www.triumf.ca/training.

In addition to both of the above training programs, TRIUMF has 
introduced Building Access Training. This training will be completed 
when experimenters arrive at TRIUMF, before they start work in an area 
which requires the training. Your TRIUMF contact should organize this 
training for you.

In addition to the above, for muSR experiments, experimenters need to 
take the Personnel Safety Alarms Training before arrival at TRIUMF, this 
can also be found online at http://www.triumf.ca/training. Once both the 
TRIUMF Safety Orientation and the Personnel Safety Alarms Training are 
completed, there is also on-the-job training to be completed for Working 
in Exclusion Areas, once you arrive at TRIUMF.

If you have any questions regarding the training requirements, please do 
not hesitate to contact Jens Dilling.

All the best,
Niki Martin
for Jens Dilling

For ease of reference:

ISAC and Subatomic Physics Experimenters Need:
- TRIUMF Safety Orientation (updated November 2014; needs to be taken once)
- Basic Radiation Protection Training (implemented January 2016; needs 
to be taken once)
- Building Access Training (implemented January 2016; needs to be taken 
once)
/- may need Calibration Sources Training (needs to be taken once)
- may need Exclusion Area Training (needs to be taken on an annual basis)
      - if Exclusion Area Training is required then Personnel Safety 
Alarms is required (needs to be taken every two years)

/muSR Experimenters Need:
ISAC and Subatomic Physics Experimenters Need:
- TRIUMF Safety Orientation (updated November 2014; needs to be taken once)
- Basic Radiation Protection Training (implemented January 2016; needs 
to be taken once)
- Building Access Training (implemented January 2016; needs to be taken 
once)
- Exclusion Area Training (needs to be taken on an annual basis)
- Personnel Safety Alarms is required (needs to be taken every two years)/
- may need Calibration Sources Training (needs to be taken once)/

For ease of reference:

ISAC and Subatomic Physics Experimenters Need:
- TRIUMF Safety Orientation (updated November 2014; needs to be taken once)
- Basic Radiation Protection Training (implemented January 2016; needs 
to be taken once)
- Building Access Training (implemented January 2016; needs to be taken 
once)
/- may need Calibration Sources Training (needs to be taken once)
- may need Exclusion Area Training (needs to be taken on an annual basis)
      - if Exclusion Area Training is required then Personnel Safety 
Alarms is required (needs to be taken every two years)

/muSR Experimenters Need:
ISAC and Subatomic Physics Experimenters Need:
- TRIUMF Safety Orientation (updated November 2014; needs to be taken once)
- Basic Radiation Protection Training (implemented January 2016; needs 
to be taken once)
- Building Access Training (implemented January 2016; needs to be taken 
once)
- Exclusion Area Training (needs to be taken on an annual basis)
- Personnel Safety Alarms is required (needs to be taken every two years)/
- may need Calibration Sources Training (needs to be taken once)
/

-- 
Miss Nicole (Niki) Martin
Administrative Assistant, Physical Sciences Division

TRIUMF
Accelerating Science for Canada | Un accélérateur de la démarche scientifique canadienne
4004 Wesbrook Mall
Vancouver, BC  V6T 2A3   Canada
Tel:  604-222-7438 | Email:nmartin at triumf.ca
Experimental Program webpage:http://www.triumf.ca/research-program

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