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<p class="paragraph" style="margin-right: 0in; margin-left: 0in; vertical-align: baseline;">
<font face="HelveticaNeue" style="font-size: 14px;" class=""><span class="normaltextrun"><span lang="EN-CA" class="">Dear TRIUMF Community,</span></span><span class="eop"> </span><o:p class=""></o:p></font></p>
<p class="paragraph" style="margin-right: 0in; margin-left: 0in; vertical-align: baseline;">
<font face="HelveticaNeue" style="font-size: 14px;" class=""><span class="normaltextrun"><span lang="EN-CA" class="">Based on the information provided by CFI on their program<span class="Apple-converted-space"> </span></span></span><a href="https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.innovation.ca%2Fsites%2Fdefault%2Ffiles%2FFunds%2FIF%2F2020_june_updated_2020-25_timeline.pptx&data=04%7C01%7Cmarcello%40triumf.ca%7C51f9c041c336441df04908d87446eb8b%7Cc20535109cb34679a2d38f442e03b587%7C1%7C0%7C637387195350749772%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=ELowFusVme%2BiYEBsdrQT%2FjesTFgRHVv%2F7yh0ynyGWow%3D&reserved=0" originalsrc="https://www.innovation.ca/sites/default/files/Funds/IF/2020_june_updated_2020-25_timeline.pptx" shash="Y8JyxFT36L4MlJHIIbDPGJpXcp0Pav/NUf7XeSFY3D8M/N6gz7+Y6OvJUOK0F2GbQEnoRU94rB32nuJ1rWXqmpLbbP3PAZb8klU0N29svhqfWWJBM+Ae8QnHn15LJRsK2fgu9bD6RDBdAOOT7ZD5QYcIteGpmaVc2d/f+3QhRcQ=" target="_blank" class=""><span class="normaltextrun"><span lang="EN-CA" style="color: blue;" class="">timelines</span></span></a><span class="normaltextrun"><span lang="EN-CA" class="">,
the call for the next CFI Innovation Fund (IF) competition is planned for the fall of 2021, with the letter of intent deadline in early 2022, the full proposal submission deadline in the spring of 2022, and a decision by the CFI Board in early 2023. </span></span><span class="eop"> </span><o:p class=""></o:p></font></p>
<p class="paragraph" style="margin-right: 0in; margin-left: 0in; vertical-align: baseline;">
<font face="HelveticaNeue" style="font-size: 14px;" class=""><span class="normaltextrun"><b class=""><span lang="EN-CA" class="">In this context we would like to invite submission of Project Initiation Sheets (using this</span></b></span><a href="https://documents.triumf.ca/docushare/dsweb/Get/Document-119917/Project" target="_blank" class=""><span class="normaltextrun"><b class=""><span lang="EN-CA" style="color: blue;" class="">Template</span></b></span></a><span class="normaltextrun"><b class=""><span lang="EN-CA" class="">)<span class="Apple-converted-space"> </span><u class="">by
January 31, 2021<span class="Apple-converted-space"> </span></u>for projects that intend to submit to the upcoming CFI IF competition.</span></b></span><span class="eop"> </span><o:p class=""></o:p></font></p>
<p class="paragraph" style="margin-right: 0in; margin-left: 0in; vertical-align: baseline;">
<font face="HelveticaNeue" style="font-size: 14px;" class=""><span class="normaltextrun"><span lang="EN-CA" class="">The Policy and Planning Advisory Committee (PPAC) will meet in March 2021 to review, analyze, and prioritize the submissions and make recommendations
to the TRIUMF Director. PPAC will not only take the scientific merit into account, but also the resource requirements from TRIUMF in the context of existing commitments. PPAC may request additional information from the proponents before the PPAC meeting. </span></span><span class="eop"> </span><o:p class=""></o:p></font></p>
<p class="paragraph" style="margin-right: 0in; margin-left: 0in; vertical-align: baseline;">
<font face="HelveticaNeue" style="font-size: 14px;" class=""><span class="normaltextrun"><span lang="EN-CA" class="">Based on the PPAC recommendations and taking into account the priorities of the Five-Year Plan 2020-25, the TRIUMF Project Management Oversight
Group (PMOG) will make a decision on which proposals it is able to support in the upcoming CFI IF competition and approve Gate 0 for those projects.</span></span><span class="eop"> </span><o:p class=""></o:p></font></p>
<p class="paragraph" style="margin-right: 0in; margin-left: 0in; vertical-align: baseline;">
<font face="HelveticaNeue" style="font-size: 14px;" class=""><span class="normaltextrun"><span lang="EN-CA" class="">For proposals that also relate to SNOLAB, TRIUMF and SNOLAB have agreed to align and, where appropriate, combine project governance processes
in order to avoid duplication of efforts.</span></span><o:p class=""></o:p></font></p>
<p class="paragraph" style="margin-right: 0in; margin-left: 0in; vertical-align: baseline;">
<font face="HelveticaNeue" style="font-size: 14px;" class=""><span class="normaltextrun"><span lang="EN-CA" class="">We want to remind you that CFI projects that involve TRIUMF will have to follow the project management process (</span></span><a href="https://documents.triumf.ca/docushare/dsweb/Get/Document-22889/TSOP-15-Project" target="_blank" class=""><span class="normaltextrun"><span lang="EN-CA" style="color: blue;" class="">TSOP-15</span></span></a><span class="normaltextrun"><span lang="EN-CA" class="">).
Please review TSOP-15 and associate documentation and utilize the tools provided in the<span class="Apple-converted-space"> </span></span></span><a href="https://documents.triumf.ca/docushare/dsweb/View/Collection-21886" target="_blank" class=""><span class="normaltextrun"><span lang="EN-CA" style="color: blue;" class="">Project
Management Toolkit</span></span></a><span class="normaltextrun"><span lang="EN-CA" class="">.</span></span><span class="eop"> </span><o:p class=""></o:p></font></p>
<p class="paragraph" style="margin-right: 0in; margin-left: 0in; vertical-align: baseline;">
<font face="HelveticaNeue" style="font-size: 14px;" class=""><span class="normaltextrun"><span lang="EN-CA" class="">Following a successful Gate 0 approval in the Spring of 2021, projects need to expeditiously move to a Gate 1 review before the CFI Notification
of Intent is to be submitted (in the fall of 2021), which fixes the proposal budget to within 10%. In order to pass Gate 1 the project needs to be well defined with top level requirements, preliminary cost estimates to support an initial budget, and, as applicable,
a system architecture.</span></span><span class="eop"> </span><o:p class=""></o:p></font></p>
<p class="paragraph" style="margin-right: 0in; margin-left: 0in; vertical-align: baseline;">
<font face="HelveticaNeue" style="font-size: 14px;" class=""><span class="normaltextrun"><span lang="EN-CA" class="">The work to prepare for and submit a CFI application happens between Gate 1 and 2. A project team must develop their concept sufficiently well
to be able to adequately prepare a proposal, including a preliminary resource-loaded schedule, a preliminary concept that has been reviewed by peers and stakeholders, and a budget based on cost estimates (for example using a work breakdown structure to ensure
that all scope is covered). While the project does not have to go through Gate 2 before the final proposal submission to CFI, TRIUMF will have to review the CFI application before submission. This is a condition for TRIUMF to supply support letters to CFI.
This interim review is called the CFI Funding Application Review, with criteria listed in<span class="Apple-converted-space"> </span></span></span><a href="https://documents.triumf.ca/docushare/dsweb/Services/Document-153866" target="_blank" class=""><span class="normaltextrun"><span lang="EN-CA" style="color: blue;" class="">Document-153866</span></span></a><span class="normaltextrun"><span lang="EN-CA" class="">.</span></span><span class="eop"> </span><o:p class=""></o:p></font></p>
<p class="paragraph" style="margin-right: 0in; margin-left: 0in; vertical-align: baseline;">
<font face="HelveticaNeue" style="font-size: 14px;" class=""><span class="normaltextrun"><span lang="EN-CA" class="">This process will ensure that information on performance, design, budget, and timelines is robust, reliable and consistent. It will strengthen
CFI proposals in a substantial way. In order to allow for sufficient time to develop the initial technical concept, it is important that the process start early.</span></span><span class="eop"> </span><o:p class=""></o:p></font></p>
<p class="paragraph" style="margin-right: 0in; margin-left: 0in; vertical-align: baseline;">
<font face="HelveticaNeue" style="font-size: 14px;" class=""><span class="normaltextrun"><span lang="EN-CA" class="">The TRIUMF Project Management Office will provide support and advice, including project management tools and templates. Further information
can be found at the following link:<span class="Apple-converted-space"> </span></span></span><a href="http://www.triumf.ca/administration/project-management-0" target="_blank" class=""><span class="normaltextrun"><span lang="EN-CA" style="color: blue;" class="">http://www.triumf.ca/administration/project-management-0</span></span></a><span class="eop"> </span><o:p class=""></o:p></font></p>
<p class="paragraph" style="margin-right: 0in; margin-left: 0in; vertical-align: baseline;">
<font face="HelveticaNeue" style="font-size: 14px;" class=""><span class="normaltextrun"><span lang="EN-CA" class="">Please e-mail Project Initiation Sheets as well as any questions, and comments to the head of the TRIUMF Project Management Office at<span class="Apple-converted-space"> </span></span></span><a href="mailto:projectmanagement@triumf.ca" target="_blank" class=""><span class="normaltextrun"><span lang="EN-CA" style="color: blue;" class="">projectmanagement@triumf.ca</span></span></a><span class="normaltextrun"><span lang="EN-CA" class=""><span class="Apple-converted-space"> </span>or
myself at</span></span><a href="mailto:reinerk@triumf.ca" target="_blank" class=""><span class="normaltextrun"><span lang="EN-CA" style="color: blue;" class="">reinerk@triumf.ca</span></span></a><span class="normaltextrun"><u class=""><span lang="EN-CA" style="color: blue;" class="">.</span></u></span><span class="eop"><span style="color: blue;" class=""> </span></span><o:p class=""></o:p></font></p>
<p class="paragraph" style="margin-right: 0in; margin-left: 0in; vertical-align: baseline;">
<font face="HelveticaNeue" style="font-size: 14px;" class=""><span class="normaltextrun"><span lang="EN-CA" class="">Sincerely,</span></span><span class="eop"> </span><o:p class=""></o:p></font></p>
<div style="margin: 0in 0in 0.0001pt; vertical-align: baseline;" class=""><font face="HelveticaNeue" style="font-size: 14px;" class=""><span class="normaltextrun"><span lang="EN-CA" class="">Reiner Kruecken</span></span><span class="eop"> </span><o:p class=""></o:p></font></div>
<div style="margin: 0in 0in 0.0001pt; vertical-align: baseline;" class=""><font face="HelveticaNeue" style="font-size: 14px;" class=""><span class="normaltextrun"><span lang="EN-CA" class="">Deputy Director, Research</span></span><span class="eop"> </span><o:p class=""></o:p></font></div>
<div style="margin: 0in 0in 0.0001pt; vertical-align: baseline;" class=""><span class="normaltextrun"><span lang="EN-CA" style="font-size: 14px;" class=""><font face="HelveticaNeue" class="">TRIUMF</font></span></span></div>
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