[Particle-physics-affiliated] Fw: Site Occupancy Update

[Mark Hartz]

Dear Colleagues,

If you did not receive it already, please find below the announcement of the new site occupancy guidelines.  Concerning the impact on the particle physics department, there are a few points to clarify concerning the application of the guidelines to our department:

  1.  The occupancy limits for rooms can be found at: https://triumfoffice365-my.sharepoint.com/:f:/g/personal/dillmann_triumf_ca/EgAxDLKvws9ChDfv0--HcEQBQbvwYTZaflBBX8O6-vEiow?e=XRlsDc. The limits should also be posted at rooms. Please follow the posted occupancy limits.
  2.  We can have up to 5 people in the cubicle area of MOB 201.  The groups sharing this room have agreed to a seating arrangement and usage plan for the room.  This plan includes the use of attached single occupancy rooms MOB 201 A/B/C/D and MOB 299.  If anyone needs to use those rooms outside of the arranged usage plan, please contact me.  Supervisors of the research groups using MOB 201 will make sure that their groups follow the usage plan.  Mask usage is required in the cubicle area of MOB 201 at all times when there is more than one person in the area.  Disinfectant and wipes will be placed in MOB 201.  Please use these to clean the MOB 201 A/B/C/D desks after use.
  3.  The occupancy limit for two-desk offices in MOB is one person.  Please coordinate use of the office with your office mate.
  4.  People working in group-specific lab spaces should schedule the work with the responsible person/supervisor for the lab space.
  5.  People working in shared laboratory facilities in the Meson Hall, MEHSA, etc., should continue to schedule the work through supervisors as it has been done in the past.  For now, we will use the same spreadsheet to track this work.

Please also keep in mind the guideline to work from home when possible.

If you have any questions or concerns, please let me know and I will try to answer or raise it at the department heads+deputy meeting.

Best Regards,
Mark

________________________________
From: Betty Tran <btran at triumf.ca>
Sent: Wednesday, August 19, 2020 3:57 PM
Subject: Site Occupancy Update


As part of the Research Ramp Up Committee under the COVID-19 Task Force, occupancy at the TRIUMF site for the past few months has been coordinated through an overall site quota cascaded down to divisional quotas.  Through the efforts of many people on site, this has been successfully managed and we appreciate everyone adhering to and contributing towards the successful increase in site occupancy.



The next step will take us closer to our overall site occupancy limit (based on physical distancing requirements) of approximately 300 people and will introduce a shift in how we manage site occupancy.  Occupancy will no longer be defined by a division quota, but occupancy will now be defined by physical space limitations. However, Divisions and Directorate will keep managing their respective on-site personnel. By following the posted space occupancy limits and adhering to physical distancing requirements where posted limits do not exist, we will maintain a safe working environment.



The guidelines for this are as follows:

  1.  Working at home is encouraged to continue.
  2.  Coordinate attendance with your supervisor and others using the space to ensure physical distancing is maintained.  Some cubicle areas have pre-defined patterns/grids of occupancy and are coordinated within their division.
  3.  Respect posted space occupancy limits.
  4.  Shared offices are single occupancy only.  Coordinate attendance with your co-workers.
  5.  Division specific bookable workspaces have been created and can be booked through Outlook (or through https://rooms.triumf.ca/schedule/<https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Frooms.triumf.ca%2Fschedule%2F&data=02%7C01%7Cmhartz%40triumf.ca%7Cae122e805c93477b76c208d844933eae%7Cc20535109cb34679a2d38f442e03b587%7C1%7C0%7C637334746606046450&sdata=YdN5nzbfYmKGN%2Bfraq%2B5AXoDvPDncFBkL4T%2BQRCW0%2Bw%3D&reserved=0>) up to 4 weeks in advance.  Please only book the date/time you require. Bookings for these spaces will be approved by divisional admins during business hours and you will receive a confirmation email upon approval.  The spaces are as follows:
     *   Life Sciences – Design Office – Station A-F
     *   Accelerator
        *   ISAC II 142 – Conf Rm – Station A-D
        *   ISAC II 222 – Conf Rm – Station A-B
        *   ISAC II 223 – Conf Rm – Station A-B
        *   ISAC II 248 – Mtg Rm – Station A
     *   Physical Sciences
        *   MOB Auditorium – Station A-O
        *   MOB 208 – Boardroom – Station A-B
     *   Directorate
        *   MOB 148 – TI Boardroom – Station A-B
        *   MOB Auditorium – Station A-O
        *   MOB 208 – Boardroom – Station A-B
  6.  Meetings are to continue to be virtual. Under exceptional circumstances, the MOB Conference Room is available for meetings or group virtual meetings. Bookings will be approved by Anne Louise Aboud or Adrian Lee.
  7.  Project based site occupancy and coordination will continue using the “Return to Site” spreadsheet.

If there are any questions or concerns, please contact Adrian Lee or the COVID-19 Task Force at covid19taskforce at triumf.ca<mailto:covid19taskforce at triumf.ca>.



Adrian Lee
Director, Facilities
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