<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=Windows-1252">
<style type="text/css" style="display:none;"> P {margin-top:0;margin-bottom:0;} </style>
</head>
<body dir="ltr">
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">
Dear Colleagues,</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">
<br>
</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">
I haven't yet heard any new feedback on the work at TRIUMF this week under the new guidelines. If you have any feedback please let me know. </div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">
<br>
</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">
There is still concern about whether we need prior planning for the use of shared areas in MEHSA. As the number of people at the lab increases, we may start to hit room occupancy limits in those shared areas. We will discuss with Fabrice and aim to roll out
a framework for planning work in MEHSA the week after next. In the meantime, please share if you find that we are hitting occupancy limits.</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">
<br>
</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">
The previous back-to-work spreadsheet is still available at: <a href="https://triumfoffice365-my.sharepoint.com/:x:/g/personal/amcgowan_triumf_ca/EW7BfKwBkGZIgsc2NDdd9sEBCDTiVid26ePvTUJeVC3xMQ?e=rhuKr3&wdLOR=c4F16CD38-2115-3743-A577-397E3B50E51C&CID=9d1f09c5-e732-b2bb-36d4-d9da372da97f" id="OLK_Beautified_OWA47b9ecc4-e915-29ca-5a59-b291275e301a" class="OWAAutoLink _3iLgzr8un7L5GebClucrpV _1qJHlPfY83WgqLBJTIZPj" style="pointer-events: auto;padding: 0px 1px; border-radius: 2px; user-select: all; background-color: rgb(244, 244, 244);" contenteditable="false" data-ogsc=""><img alt="" role="presentation" style="width: 16px; height: 16px; vertical-align: middle; padding: 1px 2px 2px 0px;" src="https://outlook-2.cdn.office.net/assets/mail/file-icon/png/xlsx_16x16.png">BackToWork.xlsx</a>.
It is not required to fill it out, but please feel free to use it if it's helpful to plan your groups work.</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">
<br>
</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">
Best Regards,</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">
Mark</div>
<div id="appendonsend"></div>
<hr style="display:inline-block;width:98%" tabindex="-1">
<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> Mark Hartz <mhartz@triumf.ca><br>
<b>Sent:</b> Wednesday, August 19, 2020 6:23 PM<br>
<b>To:</b> 'particle-physics-baes@lists.triumf.ca' <particle-physics-baes@trmail.triumf.ca>; Particle-physics-affiliated@trmail.triumf.ca <Particle-physics-affiliated@trmail.triumf.ca><br>
<b>Subject:</b> Fw: Site Occupancy Update </font>
<div> </div>
</div>
<style type="text/css" style="display:none">
<!--
p
{margin-top:0;
margin-bottom:0}
-->
</style>
<div dir="ltr">
<div style="font-family:Calibri,Arial,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0)">
Dear Colleagues,</div>
<div style="font-family:Calibri,Arial,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0)">
<br>
</div>
<div style="font-family:Calibri,Arial,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0)">
If you did not receive it already, please find below the announcement of the new site occupancy guidelines. Concerning the impact on the particle physics department, there are a few points to clarify concerning the application of the guidelines to our department:</div>
<div style="font-family:Calibri,Arial,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0)">
<ol>
<li>The occupancy limits for rooms can be found at: <a href="https://triumfoffice365-my.sharepoint.com/:f:/g/personal/dillmann_triumf_ca/EgAxDLKvws9ChDfv0--HcEQBQbvwYTZaflBBX8O6-vEiow?e=XRlsDc" id="OWAc4f996d9-c8c6-10c3-abac-c6b6be62ffbd" class="x_OWAAutoLink" style="">https://triumfoffice365-my.sharepoint.com/:f:/g/personal/dillmann_triumf_ca/EgAxDLKvws9ChDfv0--HcEQBQbvwYTZaflBBX8O6-vEiow?e=XRlsDc</a>.
The limits should also be posted at rooms. Please follow the posted occupancy limits.</li><li>We can have up to 5 people in the cubicle area of MOB 201. The groups sharing this room have agreed to a seating arrangement and usage plan for the room. This plan includes the use of attached single occupancy rooms MOB 201 A/B/C/D and MOB 299. If anyone
needs to use those rooms outside of the arranged usage plan, please contact me. Supervisors of the research groups using MOB 201 will make sure that their groups follow the usage plan. Mask usage is required in the cubicle area of MOB 201 at all times when
there is more than one person in the area. Disinfectant and wipes will be placed in MOB 201. Please use these to clean the MOB 201 A/B/C/D desks after use.</li><li>The occupancy limit for two-desk offices in MOB is one person. Please coordinate use of the office with your office mate.</li><li>People working in group-specific lab spaces should schedule the work with the responsible person/supervisor for the lab space.</li><li>People working in shared laboratory facilities in the Meson Hall, MEHSA, etc., should continue to schedule the work through supervisors as it has been done in the past. For now, we will use the same spreadsheet to track this work.</li></ol>
<div>Please also keep in mind the guideline to work from home when possible.</div>
<div><br>
</div>
<div>If you have any questions or concerns, please let me know and I will try to answer or raise it at the department heads+deputy meeting.</div>
<div><br>
</div>
<div>Best Regards,</div>
<div>Mark</div>
</div>
<div>
<div style="font-family:Calibri,Arial,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0)">
<br>
</div>
<div id="x_appendonsend"></div>
<hr tabindex="-1" style="display:inline-block; width:98%">
<div id="x_divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b> Betty Tran <btran@triumf.ca><br>
<b>Sent:</b> Wednesday, August 19, 2020 3:57 PM<br>
<b>Subject:</b> Site Occupancy Update </font>
<div> </div>
</div>
<div lang="EN-US">
<div class="x_x_WordSection1">
<p class="x_x_paragraph" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; background:white">
<span class="x_x_normaltextrun"><span lang="EN-CA" style="font-family:"Arial",sans-serif; color:black">As part of the Research Ramp Up Committee under the COVID-19 Task Force, occupancy at the TRIUMF site for the past few months has been coordinated through
an overall site quota cascaded down to divisional quotas. Through the efforts of many people on site, this has been successfully managed and we appreciate everyone adhering to and contributing towards the successful increase in site occupancy. </span></span><span class="x_x_eop"><span style="font-family:"Arial",sans-serif; color:black"> </span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
<p class="x_x_paragraph" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; background:white">
<span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
<p class="x_x_paragraph" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; background:white">
<span class="x_x_normaltextrun"><span lang="EN-CA" style="font-family:"Arial",sans-serif; color:black">The next step will take us closer to our overall site occupancy limit (based on physical distancing requirements) of approximately 300 people and will introduce
a shift in how we manage site occupancy. Occupancy will no longer be defined by a division quota, but occupancy will now be defined by physical space limitations. However, Divisions and Directorate will keep managing their respective on-site personnel. By following
the posted space occupancy limits and adhering to physical distancing requirements where posted limits do not exist, we will maintain a safe working environment.</span></span><span class="x_x_eop"><span style="font-family:"Arial",sans-serif; color:black"> </span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
<p class="x_x_paragraph" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; background:white">
<span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
<p class="x_x_paragraph" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; background:white">
<span class="x_x_normaltextrun"><span lang="EN-CA" style="font-family:"Arial",sans-serif; color:black">The guidelines for this are as follows:</span></span><span class="x_x_eop"><span style="font-family:"Arial",sans-serif; color:black"> </span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
<ol start="1" type="1" style="margin-bottom:0in">
<li class="x_x_MsoNormal" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; color:black; mso-list:l0 level1 lfo1; background:white">
<span class="x_x_normaltextrun"><span lang="EN-CA" style="font-family:"Arial",sans-serif">Working at home is encouraged to continue.</span></span><span class="x_x_eop"><span style="font-family:"Arial",sans-serif"> </span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></li><li class="x_x_MsoNormal" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; color:black; mso-list:l0 level1 lfo1; background:white">
<span class="x_x_normaltextrun"><span lang="EN-CA" style="font-family:"Arial",sans-serif">Coordinate attendance with your supervisor and others using the space to ensure physical distancing is maintained. Some cubicle areas have pre-defined patterns/grids
of occupancy and are coordinated within their division.</span></span><span class="x_x_eop"><span style="font-family:"Arial",sans-serif"> </span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></li><li class="x_x_MsoNormal" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; color:black; mso-list:l0 level1 lfo1; background:white">
<span class="x_x_normaltextrun"><span lang="EN-CA" style="font-family:"Arial",sans-serif">Respect posted space occupancy limits.</span></span><span class="x_x_eop"><span style="font-family:"Arial",sans-serif"> </span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></li><li class="x_x_MsoNormal" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; color:black; mso-list:l0 level1 lfo1; background:white">
<span class="x_x_normaltextrun"><span lang="EN-CA" style="font-family:"Arial",sans-serif">Shared offices are single occupancy only. Coordinate attendance with your co-workers.</span></span><span class="x_x_eop"><span style="font-family:"Arial",sans-serif"> </span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></li><li class="x_x_MsoNormal" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; color:black; mso-list:l0 level1 lfo1; background:white">
<span class="x_x_normaltextrun"><span lang="EN-CA" style="font-family:"Arial",sans-serif">Division specific bookable workspaces have been created and can be booked through Outlook (or through </span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"><a href="https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Frooms.triumf.ca%2Fschedule%2F&data=02%7C01%7Cmhartz%40triumf.ca%7Cae122e805c93477b76c208d844933eae%7Cc20535109cb34679a2d38f442e03b587%7C1%7C0%7C637334746606046450&sdata=YdN5nzbfYmKGN%2Bfraq%2B5AXoDvPDncFBkL4T%2BQRCW0%2Bw%3D&reserved=0" originalsrc="https://rooms.triumf.ca/schedule/" shash="nP8v/dKRecMvR/MvxzPuTJtG5MZgCuuHmqu9AWpmifNLIrEOO/Ynyl8Z3l7kRfEOubGtFOeG+ZlpWU1qQtOc7YX4lk2J5KH4Up7UgKMFpHtgtVx2Mq7rjleVK4Xz/PZrI9atYhJLPGoViwd/Rm3s4yNy7EsWQAGV/C0FnlE6tTc=" target="_blank"><span class="x_x_normaltextrun"><span lang="EN-CA" style="font-size:11.0pt; font-family:"Arial",sans-serif; color:#0563C1">https://rooms.triumf.ca/schedule/</span></span></a></span><span class="x_x_normaltextrun"><span lang="EN-CA" style="font-family:"Arial",sans-serif">) up
to 4 weeks in advance. Please only book the date/time you require. Bookings for these spaces will be approved by divisional admins during business hours and you will receive a confirmation email upon approval. The spaces are as follows:</span></span><span class="x_x_eop"><span style="font-family:"Arial",sans-serif"> </span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></li><ol start="1" type="a" style="margin-bottom:0in">
<li class="x_x_MsoNormal" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; color:black; mso-list:l0 level2 lfo1; background:white">
<span class="x_x_normaltextrun"><span style="font-family:"Arial",sans-serif">Life Sciences Design Office </span></span><span class="x_x_normaltextrun"><span lang="EN-CA" style="font-family:"Arial",sans-serif">Station A-F</span></span><span class="x_x_eop"><span style="font-family:"Arial",sans-serif"> </span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></li><li class="x_x_MsoNormal" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; color:black; mso-list:l0 level2 lfo1; background:white">
<span class="x_x_normaltextrun"><span style="font-family:"Arial",sans-serif">Accelerator</span></span><span class="x_x_eop"><span style="font-family:"Arial",sans-serif"> </span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></li><ol start="1" type="i" style="margin-bottom:0in">
<li class="x_x_MsoNormal" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; color:black; mso-list:l0 level3 lfo1; background:white">
<span class="x_x_normaltextrun"><span style="font-family:"Arial",sans-serif">ISAC II 142 Conf</span></span><span class="x_x_normaltextrun"><span lang="EN-CA" style="font-family:"Arial",sans-serif"> Rm Station A-D</span></span><span class="x_x_eop"><span style="font-family:"Arial",sans-serif"> </span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></li><li class="x_x_MsoNormal" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; color:black; mso-list:l0 level3 lfo1; background:white">
<span style="font-family:"Arial",sans-serif">ISAC II 222 Conf Rm </span><span class="x_x_normaltextrun"><span lang="EN-CA" style="font-family:"Arial",sans-serif">Station A-B</span></span><span class="x_x_eop"><span style="font-family:"Arial",sans-serif"> </span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></li><li class="x_x_MsoNormal" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; color:black; mso-list:l0 level3 lfo1; background:white">
<span style="font-family:"Arial",sans-serif">ISAC II 223 Conf Rm Station A</span><span class="x_x_normaltextrun"><span lang="EN-CA" style="font-family:"Arial",sans-serif">-B</span></span><span class="x_x_eop"><span style="font-family:"Arial",sans-serif"> </span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></li><li class="x_x_MsoNormal" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; color:black; mso-list:l0 level3 lfo1; background:white">
<span style="font-family:"Arial",sans-serif">ISAC II 248 Mtg Rm Station A<span class="x_x_eop"> </span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></li></ol>
<li class="x_x_MsoNormal" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; color:black; mso-list:l0 level2 lfo1; background:white">
<span style="font-family:"Arial",sans-serif">Physical Sciences<span class="x_x_eop"> </span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></li><ol start="1" type="i" style="margin-bottom:0in">
<li class="x_x_MsoNormal" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; color:black; mso-list:l0 level3 lfo1; background:white">
<span class="x_x_normaltextrun"><span style="font-family:"Arial",sans-serif">MOB Auditorium Station A-O</span></span><span class="x_x_eop"><span style="font-family:"Arial",sans-serif"> </span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></li><li class="x_x_MsoNormal" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; color:black; mso-list:l0 level3 lfo1; background:white">
<span class="x_x_normaltextrun"><span style="font-family:"Arial",sans-serif">MOB 208 </span></span><span class="x_x_normaltextrun"><span lang="EN-CA" style="font-family:"Arial",sans-serif"> Boardroom Station A-B</span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></li></ol>
<li class="x_x_MsoNormal" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; color:black; mso-list:l0 level2 lfo1; background:white">
<span class="x_x_normaltextrun"><span style="font-family:"Arial",sans-serif">Directorate</span></span><span class="x_x_eop"><span style="font-family:"Arial",sans-serif"> </span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></li><ol start="1" type="i" style="margin-bottom:0in">
<li class="x_x_MsoNormal" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; color:black; mso-list:l0 level3 lfo1; background:white">
<span class="x_x_normaltextrun"><span style="font-family:"Arial",sans-serif">MOB 148 TI Boardroom Station A-B</span></span><span class="x_x_eop"><span style="font-family:"Arial",sans-serif"> </span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></li><li class="x_x_MsoNormal" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; color:black; mso-list:l0 level3 lfo1; background:white">
<span class="x_x_normaltextrun"><span style="font-family:"Arial",sans-serif">MOB Auditorium Station A-O</span></span><span class="x_x_eop"><span style="font-family:"Arial",sans-serif"> </span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></li><li class="x_x_MsoNormal" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; color:black; mso-list:l0 level3 lfo1; background:white">
<span class="x_x_normaltextrun"><span style="font-family:"Arial",sans-serif">MOB 208 Boardroom Station A-B</span></span><span class="x_x_eop"><span style="font-family:"Arial",sans-serif"> </span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></li></ol>
</ol>
<li class="x_x_MsoNormal" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; color:black; mso-list:l0 level1 lfo1; background:white">
<span class="x_x_normaltextrun"><span style="font-family:"Arial",sans-serif">Meetings </span></span><span class="x_x_normaltextrun"><span lang="EN-CA" style="font-family:"Arial",sans-serif">are to continue to be virtual. Under exceptional circumstances, the
MOB Conference Room is available for meetings or group virtual meetings. Bookings will be approved by Anne Louise Aboud or Adrian Lee.</span></span><span class="x_x_eop"><span style="font-family:"Arial",sans-serif"> </span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></li><li class="x_x_MsoNormal" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; color:black; mso-list:l0 level1 lfo1; background:white">
<span class="x_x_normaltextrun"><span style="font-family:"Arial",sans-serif">Project based site occupancy and coordination will continue using the Return to Site spreadsheet.</span></span><span class="x_x_eop"><span style="font-family:"Arial",sans-serif"> </span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></li></ol>
<p class="x_x_paragraph" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; background:white">
<span class="x_x_normaltextrun"><span lang="EN-CA" style="font-family:"Arial",sans-serif; color:black">If there are any questions or concerns, please contact Adrian Lee or the COVID-19 Task Force at
<a href="mailto:covid19taskforce@triumf.ca">covid19taskforce@triumf.ca</a>.</span></span><span class="x_x_eop"><span style="font-family:"Arial",sans-serif; color:black"> </span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
<p class="x_x_paragraph" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif; background:white">
<span style="color:black"><br>
<br>
</span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
<p class="x_x_MsoNormal" style="margin:0in 0in 0.0001pt; font-size:11pt; font-family:Calibri,sans-serif">
<span class="x_x_normaltextrun"><span lang="EN-CA" style="font-family:"Arial",sans-serif">Adrian Lee</span></span><span class="x_x_scxw160020607"><span style="font-family:"Arial",sans-serif"> </span></span><br>
<span class="x_x_normaltextrun"><span lang="EN-CA" style="font-family:"Arial",sans-serif">Director, Facilities</span></span></p>
</div>
</div>
</div>
</div>
</body>
</html>