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<p class="MsoNormal">Hello PSD Member,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">This email is with regard to <b>UberEats vouchers</b>. If you’ve
<b>never</b> used one from <b>me/The Physical Sciences Division</b>, this email <b>
does not</b> apply to you.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">For everyone else who <b>has</b> claimed and used an UberEats voucher from
<b>me/The Physical Sciences Division</b> – this email <b>does </b>apply to you and I
<b>need</b> a response from you.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As it turns out, the accounting department requires UberEats receipts from the orders where you used a voucher. If we submit meal receipts, they are considered an expense. Without receipts, they are considered a taxable benefit to you and
will show up on your T4 for next year. So… if you would prefer not to have it show up on your T4, I need you to do me a huge favour and provide receipts from your UberEats account for the meals where a voucher was used.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you have the email with your receipt handy, that’s great; please PDF the email and follow steps 4 and 5 below.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you no longer have the email, you can access your receipt from your account online or via the UberEats App:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>After you sign in online:<o:p></o:p></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo3">From the menu on the top left (3 lines), select “Orders”<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo3">Underneath the restaurant name there is an option to “View Receipt”<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level2 lfo3">If a voucher was used, it will appear under Amount Charged and it will show what the voucher was for (ie. mixer, strategic planning, ACOT, committee dinner, etc.)<o:p></o:p></li></ul>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo3">Select “Download PDF”<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo3"><b>Rename the PDF in the following format:<o:p></o:p></b></li></ol>
<p class="MsoListParagraph" style="margin-left:1.0in">Year/MonthUsed-VoucherName-FirstNameLastName<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in"><i>Ex. 2021-05-PSDMixerMay28-AllayneMcGowan<o:p></o:p></i></p>
<ol style="margin-top:0in" start="5" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo3">Upload your receipt to this file folder (permissions are set for upload only):<o:p></o:p></li></ol>
<p class="MsoListParagraph"><a href="https://triumfoffice365-my.sharepoint.com/:f:/g/personal/amcgowan_triumf_ca/EgA1ADEnBiFPn3MzfBRV_2wBDGU9IWsJyfBcMmxiIrXbug"><span class="MsoSmartlink">https://triumfoffice365-my.sharepoint.com/:f:/g/personal/amcgowan_triumf_ca/EgA1ADEnBiFPn3MzfBRV_2wBDGU9IWsJyfBcMmxiIrXbug</span></a>
<o:p></o:p></p>
<ol style="margin-top:0in" start="6" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo3">That’s it! You’re done!<o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>From the App:<o:p></o:p></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo8">Select “Orders” from the menu at the bottom of your screen<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo8">Select a past order to review<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo8">Scroll down and select “View Receipt”<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo8">If a voucher was used, it will appear under Amount Charged and it will show what the voucher was for (ie. mixer, strategic planning, committee dinner, etc.)<o:p></o:p></li></ul>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo8">Either “Download PDF,” “Resend Email,” or screen shot your receipt and
<b>rename the file in the following format</b>:<o:p></o:p></li></ol>
<p class="MsoListParagraph" style="text-indent:.5in">Year-MonthUsed-VoucherName-FirstInitialLastName<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:.5in"><i>Ex. 2021-05-PSDMixerMay28-AMcGowan<o:p></o:p></i></p>
<ol style="margin-top:0in" start="5" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo8">Upload your receipt to this file folder (permissions are set for upload only):<i><o:p></o:p></i></li></ol>
<p class="MsoListParagraph"><a href="https://triumfoffice365-my.sharepoint.com/:f:/g/personal/amcgowan_triumf_ca/EgA1ADEnBiFPn3MzfBRV_2wBDGU9IWsJyfBcMmxiIrXbug"><span class="MsoSmartlink">https://triumfoffice365-my.sharepoint.com/:f:/g/personal/amcgowan_triumf_ca/EgA1ADEnBiFPn3MzfBRV_2wBDGU9IWsJyfBcMmxiIrXbug</span></a>
<o:p></o:p></p>
<ol style="margin-top:0in" start="6" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo8">That’s it! You’re done!<o:p></o:p></li></ol>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoNormal">The renaming of the file is very important for accounting purposes so it can be matched to the correct list of transactions. There are going to be lots and lots of receipts being uploaded to this folder and renaming it accordingly before
they go in there makes my job/accounting’s job infinitely easier.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="background:yellow;mso-highlight:yellow">If you could please do this before the end of the week that would be A-MA-ZING!</span><o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you!!!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-family:"HelveticaNeueLT Pro 55 Roman",sans-serif">Allayne McGowan
</span></b><span style="font-size:10.0pt;font-family:"HelveticaNeueLT Pro 55 Roman",sans-serif">(she/her)</span><b><span style="font-family:"HelveticaNeueLT Pro 55 Roman",sans-serif"><o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"HelveticaNeueLT Pro 55 Roman",sans-serif">Administrative Assistant – Physical Sciences Division<br>
Assistant to Dr. Jens Dilling – Associate Laboratory Director<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"HelveticaNeueLT Pro 55 Roman",sans-serif">t 604-222-7438<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"HelveticaNeueLT Pro 55 Roman",sans-serif"><a href="mailto:amcgowan@triumf.ca">amcgowan@triumf.ca</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"HelveticaNeueLT Pro 55 Roman",sans-serif"><a href="mailto:sciencediv@triumf.ca">sciencediv@triumf.ca</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"HelveticaNeueLT Pro 55 Roman",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"HelveticaNeueLT Pro 55 Roman",sans-serif;color:#00B0F0">TRIUMF</span></b><span style="font-size:10.0pt;font-family:"HelveticaNeueLT Pro 55 Roman",sans-serif;color:#00B0F0"> Canada’s particle
accelerator centre<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"HelveticaNeueLT Pro 55 Roman",sans-serif"><a href="http://www.triumf.ca/">www.triumf.ca</a> @TRIUMFLab<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"HelveticaNeueLT Pro 55 Roman",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"HelveticaNeueLT Pro 55 Roman",sans-serif">4004 Wesbrook Mall<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"HelveticaNeueLT Pro 55 Roman",sans-serif">Vancouver, BC V6T 2A3<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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