RECEIPTS REQUIRED: UberEats Vouchers

[Allayne McGowan]

Hello PSD Member,

This email is with regard to UberEats vouchers. If you've never used one from me/The Physical Sciences Division, this email does not apply to you.

For everyone else who has claimed and used an UberEats voucher from me/The Physical Sciences Division - this email does apply to you and I need a response from you.

As it turns out, the accounting department requires UberEats receipts from the orders where you used a voucher. If we submit meal receipts, they are considered an expense. Without receipts, they are considered a taxable benefit to you and will show up on your T4 for next year. So... if you would prefer not to have it show up on your T4, I need you to do me a huge favour and provide receipts from your UberEats account for the meals where a voucher was used.

If you have the email with your receipt handy, that's great; please PDF the email and follow steps 4 and 5 below.

If you no longer have the email, you can access your receipt from your account online or via the UberEats App:

After you sign in online:

  1.  From the menu on the top left (3 lines), select "Orders"
  2.  Underneath the restaurant name there is an option to "View Receipt"
     *   If a voucher was used, it will appear under Amount Charged and it will show what the voucher was for (ie. mixer, strategic planning, ACOT, committee dinner, etc.)
  3.  Select "Download PDF"
  4.  Rename the PDF in the following format:

Year/MonthUsed-VoucherName-FirstNameLastName

Ex. 2021-05-PSDMixerMay28-AllayneMcGowan

  1.  Upload your receipt to this file folder (permissions are set for upload only):

https://triumfoffice365-my.sharepoint.com/:f:/g/personal/amcgowan_triumf_ca/EgA1ADEnBiFPn3MzfBRV_2wBDGU9IWsJyfBcMmxiIrXbug

  1.  That's it! You're done!

>From the App:

  1.  Select "Orders" from the menu at the bottom of your screen
  2.  Select a past order to review
  3.  Scroll down and select "View Receipt"
     *   If a voucher was used, it will appear under Amount Charged and it will show what the voucher was for (ie. mixer, strategic planning, committee dinner, etc.)
  4.  Either "Download PDF," "Resend Email," or screen shot your receipt and rename the file in the following format:

Year-MonthUsed-VoucherName-FirstInitialLastName

Ex. 2021-05-PSDMixerMay28-AMcGowan

  1.  Upload your receipt to this file folder (permissions are set for upload only):

https://triumfoffice365-my.sharepoint.com/:f:/g/personal/amcgowan_triumf_ca/EgA1ADEnBiFPn3MzfBRV_2wBDGU9IWsJyfBcMmxiIrXbug

  1.  That's it! You're done!


The renaming of the file is very important for accounting purposes so it can be matched to the correct list of transactions. There are going to be lots and lots of receipts being uploaded to this folder and renaming it accordingly before they go in there makes my job/accounting's job infinitely easier.

If you could please do this before the end of the week that would be A-MA-ZING!

Thank you!!!

Allayne McGowan (she/her)
Administrative Assistant - Physical Sciences Division
Assistant to Dr. Jens Dilling - Associate Laboratory Director
t   604-222-7438
amcgowan at triumf.ca<mailto:amcgowan at triumf.ca>
sciencediv at triumf.ca<mailto:sciencediv at triumf.ca>

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